Xi State Organization Strategic Plan
The Delta Kappa Gamma Society International
2017--2019 Biennium
PURPOSES:
MISSION STATEMENT:
The Delta Kappa Gamma Society International promotes professional and personal growth of women educators and excellence in education.
OVERVIEW:
In response to a need to update the state organization’s Strategic Plan, first developed in the 1990’s, State President Elaine Warwick proposed, in 2006, an ad hoc Planning Committee whose charge it would be to 1) to seek input from across the state into the updating of the 1990’s strategic plan or a new plan; 2) to incorporate state committee charges and goals into the plan as well as suggestions from members; 3) to serve as an oversight committee responsible with following, from biennium to biennium, the action plan to assure its implementation; and 4) to suggest additional actions/activities that would benefit the growth and vitality of the Xi State Organization. The ad hoc Strategic Planning Committee and its charges were approved by the 2005-2007 State Executive Board. In 2007, State President Nancy Davis named a past state president, three past/current chapter presidents, and the state Executive Secretary to the committee; the committee chose its own chairman. In June 2009, the Strategic Action Plan was approved by the Executive Board and members in state convention, and the Planning Committee was approved as a state standing committee with members serving rotating terms. In the 2011-2013 biennium, the Planning Committee revised the state plan to accommodate the new state committee structure that was approved at the 2012 state convention. The Planning Committee revised the plan during the 2013-2015 biennium to accommodate the major revision of the Xi State By-Laws and Xi State Rules approved at the 2014 Xi State Convention. The Planning Committee will continue to report progress to the Xi State Executive Board for approval.
PLANNING PROCESS:
The Strategic Plan of The Delta Kappa Gamma Society International, Xi State Organization, provides for a continuous review and updating of identified action programs that implement the seven purposes and the mission of the Society. The status of the major areas of focus, objectives and activities are to be reviewed regularly at meetings of the Planning Committee. All areas will be reviewed and the activities will be determined to be Accomplished/Established Practice, New, Continue, In Progress, Renewed, and/or Revised. Once an activity is determined to be accomplished or has become an established practice, it is moved to the appendix section of the Strategic Plan. Activities will be rated in the following way:
· New When an objective or activity is first added
· Continue Activities that have been implemented and are continuing
· In Progress Activities that have been initiated but are not fully implemented
· Renewed Activities that may not have been addressed recently and/or require more emphasis
· Revised Activities that are continuing but have been changed in some way
Any activity that has been accomplished and is no longer needed will be placed in the appendix.
The plan is divided into major areas of focus, objectives, and activities. Suggested personnel and committees responsible are listed in the order of responsibility. Chapters are encouraged to develop their own action plans.
AREAS OF FOCUS:
1. Membership
Objective 1.1 To increase retention of members each biennium
Results
Activity 1.1.1 Encourage chapters to honor 10, 20, 30, and 40-year members with recognition at the chapter level.
(Membership Committee, State President)
Activity 1.1.2 Honor long-term members (50, 55, 60 years) each year with written recognition from the state president, and
encourage chapters to present service pins. (State President)
Activity 1.1.3 Recognize effective chapter programs that strengthen member participation in the Society by
presentations at state conventions. (Educational Excellence Committee)
Activity 1.1.4 Formulate specific guidelines to assess and respond to at-risk chapters and distribute them to Revised
Area Directors. (Chapter Strengthening Committee, Membership Committee, State President)
Activity 1.1.5 Use the Chapter Strengthening Committee by involving them in the strengthening of at-risk
chapters in their geographic areas. (Area Directors, State President, Chapter Strengthening Committee)
Activity 1.1.6 Encourage more team-building activities in chapters, at least one per meeting
(Membership Committee)
Objective 1.2 To encourage growth of chapter membership
Results
Activity 1.2.1 Recognize publicly the chapters that have increased membership each year.
(Membership Committee)
Activity 1.2.2 Encourage chapters to maintain a list of dropped member contact information in order Renewed
to encourage reinstatement through personal contact at least once a biennium.
(Membership Committee, State President)
Activity 1.2.3 Encourage chapters to emphasize diversity in member selection. (Membership Committee)
Activity 1.2.4 Suggest elements of an effective orientation for prospective members and encourage
chapters to plan and implement such sessions. (Membership Committee)
Activity 1.2.5 Use results of Successful Chapter Practices Survey to prepare a list of successful recruiting
practices, and encourage all chapters to use these practices. (Membership Committee, State President, Chapter Strengthening Committee)
Activity 1.2.6 Use results of Successful Chapter Practices Survey to prepare a list of successful retention
practices of new, current professionally active, and retired members, and encourage all chapters
to use these practices. (Membership Committee, State President, Chapter Strengthening Committee)
Activity 1.2.7 Use results of Successful Chapter Practices Survey to prepare a list of successful strategies
to keep members active in chapter activities, and encourage all chapters to use these practices.
(Membership Committee, State President, Chapter Strengthening Committee)
Activity 1.2.8 Survey chapters once each biennium to assess needs and successes. Revised
(Membership Committee)
Activity 1.2.9 Develop and maintain a coaching sheet to help chapters and members respond to queries
from nonmembers about the Society. (Membership Committee)
Activity 1.2.10 Encourage chapters to assign each new member to a “seasoned” member as mentor, one who
will take new member to local, area, and state meetings. (Membership Committee)
Leadership Development:
Objective 2.1 To provide leadership-training opportunities for members Results
Activity 2.1.1 Plan and implement an annual Leadership Management Seminar, rotating the location of the
seminar among the three grand divisions of the state. (Leadership Development Committee)
Activity 2.1.2 Annually review and update the Leadership Management Seminar application and reference.
(Leadership Development Committee)
Activity 2.1.3 Annually review and update the selection rubric for ranking Leadership Management Seminar
Applications. (Leadership Development Committee)
Activity 2.1.4 Plan and implement a biennial Advanced Leadership Management Seminar, separate from
the state convention. (Leadership Development Committee)
Activity 2.1.5 Encourage wide participation in all leadership seminars by placing all updated forms in
the Xi State News, on the state organization website, and in the state president’s newsletter. (Leadership Development Committee, Webmaster, State Editor, State President))
Activity 2.1.6 Enlist area directors and chapter presidents’ assistance in advertising seminars and in
encouraging member participation. (Leadership Development Committee, Area Directors, State President)
Activity 2.1.7 Plan and implement an annual state convention that is a positive and enjoyable experience which
will attract first-time and returning attendees, posting advertisements, registration forms,
etc., in the Xi State News and on the state organization website. (Convention Steering Committee,
Educational Excellence Committee, 1st Vice President, 2nd Vice President, State President, Webmaster, State
Editor))
Activity 2.1.8 Conduct an informal meeting of chapter presidents’ each year to offer encouragement, support,
and networking. (Area Directors)
Activity 2.1.9 Encourage more applications by having Leadership Committee members visit as many chapters as possible to present
the seminar information and give out application forms, as well as using social media to promote leadership training. (Leadership Development Committee).
Objective 2.2. To conduct biennial conferences for state planning and chapter officer training Results
Activity 2.2.1 Plan and implement a Planning Conference for State Committees in the fall of each
odd-numbered year. (State President, Recording Secretary, Executive Secretary)
Activity 2.2.2 Plan and implement a Seminar for New Chapter Officers in the spring of even-numbered
years. (State President, Recording Secretary, Executive Secretary, 1st Vice President, Treasurer and others as required)
Activity 2.2.3 Provide more opportunities for team building at the state level through activities during
planning sessions, training, convention. (Leadership Development Committee, State President)
Activity 2.2.4 Develop team-building activity list and submit to website, Xi State News for chapter reference.
(Leadership Development Committee, State President, State Webmaster, State Editor)
Objective 2.3. To encourage leadership at the state and international levels Results
Activity 2.3.1 Use guidelines in Xi State Bylaws and Xi State Rules to select a slate of officer nominees for
each state biennium. (Nominations Committee)
Activity 2.3.2 Use guidelines in Xi State Bylaws and Xi State Rules to select a slate of committee members
for Finance, Nominations, and Personnel Committees; and Vision Foundation Board Members
for those whose term has expired. (Nominations Committee)
Activity 2.3.3 Encourage all members to seek elected leadership positions by posting updated applications
on Xi State Website and in the April edition of Xi State News, submitting ads and reminders
in the President’s letter to chapter presidents and the Xi State News, and posting beginning and
ending dates for accepting nominations on website “Calendar of Events.” (Nominations Committee,
State President, State Webmaster, State Editor)
Activity 2.3.4 Plan and implement an installation service at the state convention in odd-numbered years.
(Nominations Committee)
Activity 2.3.5 Seek state support for recommendation of Xi State members to serve in elected positions
at the International level. (State President, Area Directors, Nominations Committee)
Activity 2.3.6 Encourage chapter presidents to discuss the work of state committees as part of orientation and
refer those interested in serving at the state level to area directors and/or the state president. The
state president will assign at least one new member to each committee as possible. (State President,
Area Directors)
Activity 2.3.7 Contact and visit chapters within committee members’ area to explain nominations
requirements and to personally encourage nominations. Have applications available,
posted online, as well as using social media and technology.
(Nominations Committee, State Webmaster, State Editor)
Objective 2.4. To maintain quality state services through related personnel and appointed officers Results
Activity 2.4.1 Review and refine job descriptions, evaluations, contracts, and applications for all paid
personnel. (Personnel Committee)
Activity 2.4.2 Provide adequate compensation for all paid personnel. (Personnel, Finance Committees)
Activity 2.4.3 Provide an equitable arrangement for use of equipment by paid personnel.
(Personnel Committee, Finance Committee)
Activity 2.4.4 Develop necessary documents and compensation for positions in training for paid positions,
beginning with a treasurer-in-training. (Personnel Committee, Finance Committee)
Activity 2.4.5 Advertise for positions in training as paid personnel reach the end of their service contracts
and recommend to the Executive Board a person to fill the position. (Personnel Committee, State
Webmaster, State Editor)
3. Society Impact on Education
Objective 3.1 To support Early-Career Educators
Activity 3.1.1 Communicate through Society publications, appropriate state organization committee chairs
and on the Xi State website about the focus on early-career educators, and provide
recognition of chapters for their support of such educators. (Educational Excellence Committee,
Communications and Publicity Committee, State Webmaster, State Editor)
Activity 3.1.1 Encourage individual chapters to support early-career educators through projects such as
grants-in-aid, educator baskets, notes of encouragement, classroom assistance, etc.
(Educational Excellence Committee, Area Directors)
Objective 3.2 To encourage programs and activities that focus on educational excellence
Activity 3.2.1 Inform members about the Educational Excellence Committee, its role, goals, objectives,
and proposed activities. (Educational Excellence Committee)
Activity 3.2.2 Promote personal growth at Society conferences and conventions. (Educational Excellence Committee)
Activity 3.2.3 Provide information and strategies to encourage/enable members to become educational and
community leaders. (Leadership Development Committee, Educational Excellence Committee)
Objective 3.3 To educate members about policy and legislation important to education and educators Results
Activity 3.3.1 Establish effective means of helping members become more informed on educational hot topics. (Legislation Committee)
Activity 3.3.2 Educate members on talking to/contacting legislators/state board of education members.
(Legislation Committee)
Activity 3.3.3 Plan and implement a Forum/Legislative program and/or workshops related to the Forum/Legislative program for the state convention. (Legislation Committee)
Activity 3.3.4 Disseminate information related to the U.S. Forum topic. (Legislation Committee)
Activity 3.3.5 Receive and share information related to National Legislative Seminars with state Executive
Board members, state committee chairs, and area directors. (Executive Secretary)
Activity 3.3.6 Distribute national legislative news from U.S. Forum Steering Committee to state Executive
Board members, state committee chairs, and area directors. (Executive Secretary)
Activity 3.3.7 Work with chapters to present an open forum sponsored by the Society, for a community to
discuss and become more aware of educational issues. (Legislation Committee)
Objective 3.4 To increase the profile and impact of Delta Kappa Gamma in the community, state, and nation
Results by influencing educational policy decision makers and practices.
Activity 3.4.1 Develop a legislative agenda that focuses on current pressing educational needs in Revised Tennessee and promote that agenda with all legislators. (Legislation Committee)
Activity 3.4.2 Implement an annual Legislative Symposium/Day on the Hill for lobbying for education.
(Legislation Committee)
Objective 3.5 To encourage programs and activities that stimulate personal and professional pride
Activity 3.5.1 Promote awareness of and enthusiasm for prominent issues in education today. (Legislation Committee)
Activity 3.5.2 Encourage educational professionalism among members of the Society.
(Educational Excellence Committee)
Activity 3.5.3 Endorse mentoring programs that encourage new teachers, as well as new Society members,
to remain in the teaching field. (Educational Excellence)
Activity 3.5.4 Study feasibility of establishing a mentoring program for college/university education Renewed
majors; develop a pilot program on a Tennessee campus. (Educational Excellence)
Activity 3.5.5 Encourage members/committees to present workshops at state convention. (1st Vice President) Continue
Activity 3.5.6 Plan professionally relevant convention programs, select convention workshops that Continue
provide the best professional and personal growth for members, and offer Continuing Education
Units for those participating/attending the workshops. (1st Vice President)
Activity 3.5.7 Use the current certificate or design one for Xi State Convention attendance that is suitable Continue
for presentation by members to their educational systems for in-service credit. (1st Vice President)
Activity 3.5.8 Place on the state website a list of successful chapter program topics. (Educational Excellence Committee, Continue
State Webmaster)
Activity 3.5.9 Create more awareness of the benefits of the Tennessee Electronic Library. (State Projects Committee) Continue
Activity 3.5.10 Annually update scholarship application forms and submit needed changes to state documents Continue
to stay current with International policies regarding scholarships. (Scholarship Committee)
Activity 3.5.11 Create a list of ideas, based on successful chapter literacy, of how chapters can be Continue
involved in literacy efforts. Investigate adult literacy programs to include on list. Submit to
webmaster, editor, executive secretary and state president for distribution. (State Projects Committee)
Activity 3.5.12 Develop strategies to enable chapters to stimulate members’ pride. (Educational Excellence Committee) Continue
Activity 3.5.13 Develop elevator speeches, slogans, and positive rubrics to stimulate members’ professional pride. Continue
(Educational Excellence Committee)
Activity 3.5.14 Encourage members to join other professional organizations, especially in their fields of expertise. Continue
(Educational Excellence Committee)
Objective 3.6 To provide programs and activities that stimulate personal and professional pride Results
Activity 3.6.1 Encourage chapters to make annual donations to the International Emergency Fund. Continue (Educational Excellence Committee)
Activity 3.6.2 Offer a Creative Arts Retreat each biennium. (Arts & Personal Enrichment Committee) Continue
Activity 3.6.3 Offer a Xi State-sponsored bus or train to Society conferences and conventions, when feasible. Continue
(Corresponding Secretary)
Activity 3.6.4 Survey, compile and distribute a list of members and their area of expertise to speak at Continue chapter meetings and to present at state convention. (Educational Excellence Committee)
Activity 3.6.5 Compile a list of members willing to play a musical instrument or sing and use this list Continue
to involve more people at state conventions. (Educational Excellence Committee)
Activity 3.6.6 Encourage the inclusion of demonstrations and/or performances at the state convention by Continue
members/chapters. Provide a list of chapters that participated in the display the previous year
to the Awards Committee for recognition in the Chapter Excellence Award the following year.
(Arts & Personal Enrichment Committee)
Activity 3.6.7 Plan and implement a biennial fun trip for state members (state, area, grand divisions) of one Renewed
day to a weekend. (Arts and Personal Enrichment Committee)
Activity 3.6.8 Investigate how an International Speaker is used in the Society and report either on website, Continue
Xi State News, and/or president’s letter on how chapters, area or state can request a speaker. (Educational Excellence, State Webmaster, State Editor)
Activity 3.6.9 Provide, when possible, literacy workshops to members and non-members, sponsored by the Society, Continue
with a registration fee for non-members and continuing education credit for all
participants. Market the workshops in appropriate school systems/venues. (State Projects Committee)
Activity 3.6.10Plan and implement a college-level training session for future teachers, sponsored by Continue
the Society, at one or more Tennessee institutes of higher learning.
(Educational Excellence)
Activity 3.6.11Conduct technology workshops in journalistic editing and newspaper/website design and content Revised for members, during New Officer Training in each of the grand divisions each biennium. (Communications and Publicity Committee, Webmaster, State Editor, State President)
Objective 3.7 To increase the profile of Delta Kappa Gamma in Xi State through state projects. Results
3.7.1. Children’s International Education Centers
Activity 3.7.1-1 Promote general awareness and use of CIEC to all members, educators, and the general Continue
community. (State Projects Committee)
Activity3.7.1-2 Strengthen relationships between 1) CIEC Committee members and contacts at CIEC libraries, Continue
and 2) chapter members and CIEC centers near them. (State Projects Committee)
Activity 3.7.1-3 Encourage chapter members to become more involved in CIEC centers in ways other than Continue
monetary donations. (State Projects Committee) .
Activity 3.7.1-4.Explore possibility of roaming centers versus stationary centers. (State Projects Committee) Continue
Activity 3.7.1-5 Encourage areas of the state where centers are not located to investigate the possibility of Continue establishing centers. (State Projects Committee)
3.7.2. Books from Birth/Literacy Programs
Activity 3.7.2-1 Encourage chapter participation in the Governor’s Books from Birth Program and Imagination Library Revised (State Projects Committee, Area Directors, State President)
Activity 3.7.2-2 Post on the Xi State website information about chapter participation in registering Revised
children or fundraising for Governor’s Books from Birth Program and Imagination Library. (State Projects Committee, State Webmaster)
Activity 3.7.2-3 Promote chapter involvement in signing up children to receive free books from the Continue
Imagination Library/Governor’s Books from Birth Program (State Projects Committee)
Activity 3.7.2-4 Encourage chapters to involve high school students in the League of Extraordinary Teens Project Revised
associated with the Governor’s Books from Birth Program. (State Projects Committee)
Activity 3.7.2-5 Promote the collection of books for a Tennessee elementary school as part of the state’s Continue
literacy project. (State Projects Committee)
Activity 3.7.2.-6 Share literacy ideas for programs at the chapter level during New Officer Training for 1st vice Continue presidents/program chairs. (State Projects Committee)
3.7.3. High School Essay Contest
Activity 3.7.3.1 Offer an annual High School Essay Contest to all schools and encourage all chapters to Continue
support the contest through distribution of the contest topics, rules, and forms to high schools
in their counties. (State Projects Committee)
Activity 3.7.3.2 Advertise/communicate annual topic and deadline so that winners’ names can be included Continue
in the state convention program book. (State Projects Committee, 1st Vice-President)
Objective 3.8 To participate in international programs and projects in order to promote global understanding Results
Activity 3.8.1 Provide information to chapters about the Schools for Africa Project on the Xi State website, Continue
in appropriate publications, and at the state convention; publicize Xi State contributions to the project. (Educational Excellence Committee, State President, State Webmaster, State Editor)
Activity 3.8.2 Encourage chapters/members to continue contributions to World Fellowship by submitting Continue ideas for “painless” and fun ways to donate at each meeting. (Educational Excellence Committee)
Activity 3.8.3 Designate an Educational Excellence Committee member each biennium to be the state’s Continue United Nations liaison. (State President)
Activity 3.8.4 Learn more about the Society’s International Projects and submit an article(s) on the projects Continue
for the Xi State News. (Educational Excellence Committee, State Editor)
Activity 3.8.5 Inform chapters that World Fellowship recipients may be adopted by contacting International. Continue
(Educational Excellence Committee)
Activity 3.8.6 Inform members of services provided by the International Speaker’s Fund Program and encourage Continue
financial support of this program. (Educational Excellence Committee)
4. Finance
Objective 4.1 To fund state organization business and services and maintain records of property Results
Activity 4.1.1 Recommend two-year budgets and budget amendments that fund the business of the Revised
state organization and reflect responsible spending. (Finance Committee, Treasurer, State President)
Activity 4.1.2 Examine any requests for change in funding. (Finance Committee, Treasurer) Continue
Activity 4.1.3 Maintain an accurate inventory of state organization equipment and state convention materials Continue
and have Executive Secretary place an inventory copy in her files for reference. (Finance Committee,
Executive Secretary)
Objective 4.2 To increase non-dues revenue Results
Activity 4.2.1 Investigate the feasibility of establishing a state store as a means of non-dues revenue and to In Progress
provide members with a place to purchase gifts, favors, etc., with proceeds going to Xi State.
(Finance Committee)
Activity 4.2.2 Increase chapter participation in the annual Silent Auction until 100% participation is reached. Continue
(Special Events Committee)
Activity 4.2.3 Contact all chapters that did not participate in the previous year’s Silent Auction and Continue
encourage either their participation or a minimum $25 donation to Leadership Development
funds to support state leadership opportunities. (Special Events Committee)
Activity 4.2.4 Implement auction procedures for fair and equal bidding/winning opportunities and Continue
communicate these Silent Auction changes to chapter presidents. (Special Events Committee)
Activity 4.2.5 Provide yearly certificates to be included in the awards folder for chapters participating in the Continue
Silent Auction and provide a list of chapters that participate in the previous year’s auction to
the Awards Committee for recognition for Chapter Excellence Award the following year. (See 8.4.6) (Special Events Committee, Awards Committee)
Activity 4.2.6 Make the Silent Auction and Special Events Committee members more visible at the state Continue
convention. (Special Events Committee)
Activity 4.2.7 Encourage the sale of iris notepaper at all state and chapter functions. (Special Events Committee) Continue
Activity 4.2.8 Investigate other iris-themed items that might be sold at the state and chapter levels, or perhaps In Progress
in a newly organized state store. (Special Events Committee)
Activity 4.2.9 Work with Xi State Webmaster for criteria to list DKG items to sell by chapters on the website. Continue
(Finance Committee, State Webmaster)
Objective 4.3 To increase budget line items as requested and as revenue allows Results
Activity 4.3.1 Solicit additional funds for scholarships. (Scholarships Committee, Finance Committee) Continue
Activity 4.3.2 Increase allowance for elected officers and related personnel to attend international Continue conferences/conventions by 10% as the budget allows. (Finance Committee)
Activity 4.3.3 Track actual state committee expenses for previous two biennia and adjust accordingly. Continue
(Finance Committee, State Treasurer)
Activity 4.3.4 Set mileage allowance for each budgetary year at 10 cents less than current state government Continue
allowance. (Finance Committee)
Activity 4.3.5 Consider increasing the amount allotted for executive board meeting for an Executive Continue
Committee planning session after Xi State or before Regional or International. (Finance Committee)
Objective 4.4 To assess and project Society Funds Results
Activity 4.4.1 Review the state dues structure and membership projections to ensure that the Continue
State Organization can fulfill its fiscal obligations, adequately compensate its personnel, and
cover other operating costs (Finance Committee, State President, State Treasurer)
Objective 4.5 To reduce mailing costs Results
Activity 4.5.1 Continue to send all committee communications with chapters through the state president’s Continue
monthly letter to chapter presidents. (State President, Executive Secretary)
Activity 4.5.2 Send all appropriate Executive Board materials by email. (State President, Executive Secretary) Continue
5. Expansion
Objective 5.1 To increase accessibility of the Society to all Xi State members and TN women educators Results
Activity 5.1.1 Collaborate with chapters that have a potential for expansion. (Expansion Committee) Continue
Activity 5.1.2 Increase chapter understanding of expansion needs through emails, chapter visits, etc. Continue
(Expansion Committee, Area Directors)
Activity 5.1.3 Identify geographic areas where chapters do not exist and work to establish new chapters Continue
in those areas. (Expansion Committee, Membership Committee, Area Directors, Chapter Strengthening Committee)
Activity 5.1.4 Investigate re-establishing chapters that have dissolved. (Expansion Committee) Continue
6. Marketing
Add to appendix
Objective 6.1. To market the state organization and Society to members and non-members Results
Activity 6.1.1 Produce and show a DVD of state activities at each state convention and make the Continue
presentation available to chapters for use with members, orientation, and external
audiences. (Communications and Publicity Committee)
Activity 6.1.2 Submit articles announcing Xi State High School Essay Contest winners to the recipients’ Continue
hometown newspapers, giving the local chapter and Xi State recognition for this. (State Projects Committee)
Activity 6.1.3 Encourage chapters who participate in the High School Essay Contest to recognize winners Continue
at the local level, perhaps with a monetary award and/or certificates of recognition. (State Projects Committee)
Activity 6.1.4 Publish an excerpt of the winning essay and the winner’s picture in Xi State News. The winner’s essay, Continue picture, and brief biography will be placed on the Xi State Website. (State Projects Committee, State Editor, State Webmaster)
Activity 6.1.5 Develop a website section that graphically and visually highlights opportunities for members Continue
and non-members. (State Webmaster, State President)
Activity 6.1.6 Develop and market a brochure for literacy workshops when offered by the state organization. Continue
(State Projects Committee, State Webmaster, State Editor, State President)
7. Communications
Objective 7.1 To improve intra-chapter communications Results
Activity 7.1.1 Encourage and assist chapters with publication of chapter newsletters, in electronic or Continue
print format. (Communications and Publicity Committee, State Editor, State Webmaster) .
Activity 7.1.2 Establish improvement/excellence guidelines for chapter newsletters and communicate these Continue
to chapters. (Communications and Publicity Committee)
Activity 7.1.3 Supply Awards Committee with list of chapters and awards earned. (Communications and Publicity Committee) Continue Activity 7.1.4 Evaluate chapter newsletters using established guidelines and award chapters accordingly. Continue
(Communications and Publicity Committee)
Activity 7.1.5 Review and modify Communications Award form as needed to be more user friendly regarding Continue
dates and submission requirements. (Communications and Publicity Committee)
Activity 7.1.6 Challenge chapters to create and regularly update chapter websites. (Communications and Publicity Committee)Continue
Activity 7.1.7 Encourage chapters to create technology committees to maintain websites. (Communications & Revised Publicity Committee, State Webmaster)
Objective 7.2. To improve communication and accountability among state committees, chapters, members and Results
state leadership
Activity 7.2.1 Assist members in understanding the workings of the state organization by having regular Continue
columns in the Xi State News and/or on the state organization website that explain and/or answer questions concerning state activity in particular areas of responsibility. (State Executive Board and all committees)
Activity 7.2.2 Submit committee and other state organization information for inclusion in state president’s Continue
letter to chapter presidents and submit items on committee and state organization activities
and events to the Xi State News and the state website. (All committees, Area Directors, officers,
related personnel)
Activity 7.2.3 Include in each issue of Xi State News and on the website a column that answers questions Continue
pertaining to membership and chapter practices. (Immediate Past State President)
Activity 7.2.4 Respond quickly to questions and requests for assistance from chapter presidents, chairmen, Continue
or other members. (All committees, officers, related personnel) Activity 7.2.5 Send timely reports as needed, and maintain up-to-date records, reports, and files. Continue
(All committees, officers, related personnel)
Activity 7.2.6 Conduct state business in an efficient and cost-saving manner using electronic technology. Continue (Communications and Publicity Committee, Officers, Executive Secretary, Committee Chairmen as needed)
Activity 7.2.7 Set up a distribution list of all chapter presidents’ emails and send notification of upcoming Revised
events and business. (Executive Secretary, President), Since this is part of the job of the Executive Secretary, the Communications and Publicity Committee does not believe it needs to be listed on this any longer.
Activity 7.2.8 Establish and monitor a web-based discussion group for millennial members Renewed & Revised
and invite all such members in the state to participate. (Membership Committee State President)
Activity 7.2.9 Set expectations for state officers to contact chapters prior to visiting the chapter to address Continue
concerns of the chapter as part of the purpose of the visit. (State Officers)
Activity 7.2.10 Encourage members to use the state website to their advantage by the state’s publicizing Continue
web content in newsletter, and through the state president’s newsletter to chapter presidents.
(Area Directors, State President, Editor, Webmaster)
Activity 7.2.11 Make most, if not all, state forms interactive and place on website for easy access. (State Committee Continue
Chairs, State Webmaster)
Activity 7.2.12 Provide area directors with copies of handbooks/resources distributed to state committees as well as copies of handbooks/resources provided to chapter presidents, both to facilitate their work as liaison to Revised
chapters and to pass on to future area directors. (Area Directors, State President)
8. Organizational Effectiveness
Objective 8.1 To evaluate effectiveness of the state organization Results
Activity 8.1.1 Review state organization committee structure and present a report/recommendation yearly Continue
to the Xi State Convention (Planning Committee)
Activity 8.1.2 Present possible solutions for state organization concerns and direct them to appropriate Continue
committees/leaders for action. (Planning Committee)
Activity 8.1.3 Obtain chapter input for state strategic planning. (Area Directors, Planning Committee, Chapter Presidents) Continue
Activity 8.1.4 Request/recommend changes as needed in the appropriate state governing documents. Continue
(State President, Parliamentarian, By-Laws and Rules Committee, members)
Activity 8.1.5 Use the results of Successful Chapter Practices Survey in strategic planning for Xi State. Continue
(Membership Committee, Educational Excellence, Planning Committee)
Activity 8.1.6 Work more closely with Chapter Coordinating Councils and encourage the creation of Continue
councils in areas that would benefit from such councils. (Area Directors)
Activity 8.1.7 Publish state committee responsibilities on the website Revised (State Editor, State Webmaster)
Activity 8.1.8 Create greater continuity between biennia by having outgoing state committee chairs Continue
bring all committee materials to the state convention, and make time to meet with new
chair to pass materials and information if possible. (State Committee Chairs, State President)
Activity 8.1.9 Create an informational page defining responsibilities of each state committee and submit it to the Renewed state editor every even numbered year for inclusion in the November Xi State News (if possible) and to the
state webmaster to post on the state website. (Executive Secretary, State Editor, State Webmaster)
Objective 8.2. To preserve the rich history of the state organization for future research and effectiveness Results
Activity 8.2.1 Prepare and issue a biennial update to the state organization history. (Historical Preservation Committee) Continue
Activity 8.2.2 Encourage chapters to record their chapter history, keep it updated every two years, and send a Revised
copy of their history and all updates to the Historic Preservation Committee for filing. (Historical Preservation Committee)
Activity 8.2.3 Establish and publish written guidelines for what is to be preserved and what is to be disposed of, Revised
and by what method for both state and chapter archives. Update every four years and post on website
(Historical Preservation Committee, State Webmaster)
Activity 8.2.4 Investigate the stability of present archived materials. (Historical Preservation Committee) Continue
Activity 8.2.5 Preserve materials by category, adding new materials as necessary. Continue (Historical Preservation Committee)
Activity 8.2.6 Maintain an updated inventory list of archival materials stored in Nashville as well as those Continue
stored elsewhere. A copy of the archived materials list and paraphernalia should be kept in the
archives files as well as the President’s and Executive Secretary’s files. (Historical Preservation Committee,
State President, Executive Secretary)
Activity 8.2.7 Locate Xi State Founders’ graves and place a marker on the grave of each founder. Continue
(Educational Excellence, Historical Preservation Committee)
Activity 8.2.8 Investigate options for periodically creating and storing backup electronic copies of Xi State News for New . archival purposes. (State Editor, State Webmaster, Historical Preservation Committee)
Activity 8.2.9 Continue to make Xi State Archives more accessible and usable to members by moving toward Continue
archiving future and, perhaps, current materials in electronic format.
(Historical Preservation Committee)
Objective 8.3. To maintain updated chapter and state documents Results
Activity 8.3.1 Encourage chapters to update chapter rules every three (3) years and submit for Continue
evaluation. (By-Laws and Rules Committee) Activity 8.3.2 Complete and maintain an updated list of chapters with dates Chapter Rules are due to be Continue
revised and submitted for evaluation. (By-Laws and Rules Committee)
Activity 8.3.3 Review one-third of chapters’ rules each year to determine if chapters are in compliance with Continue
International and state documents, and notify chapters of areas needing compliance. (By-Laws
and Rules Committee)
Activity 8.3.4 Update Xi State Bylaws and Xi State Rules annually, as needed. Propose changes and review Continue
submitted amendments to make sure they are in compliance with the Constitution and
International Standing Rules. (By-Laws and Rules Committee, Parliamentarian)
Activity 8.3.5 Encourage chapters needing help in writing/revising Chapter Rules to invite By-Laws and Continue
Rules Committee members to meet with them. (By-Laws and Rules Committee)
Objective 8.4. To encourage and recognize excellence Results
Activity 8.4.1 Advertise points and requirements for and present the Chapter Excellence Award at the state Continue
convention to qualifying chapters. (Awards Committee)
Activity 8.4.2 Evaluate chapter yearbooks annually and submit evaluations to Awards Committee by deadline Continue
for inclusion in Chapter Excellence Award and Xi State Convention Program Book. (1st Vice President, Awards Committee)
Activity 8.4.3 Recognize chapter excellence at the state convention. Submit a list of chapters and awards earned Continue
to the Awards Committee for documentation on the Chapter Excellence Award. (Awards Committee,
Communications and Publicity Committee, 1st Vice-President, Legislative Committee, Membership Committee,
State Treasurer, By-Laws and Rules Committee, Planning Committee, Special Events Committee, Educational Excellence, State Projects)
Activity 8.4.4 Present the Order of the Rose award annually to selected nominated members at the Continue
state convention. (Awards Committee)
Activity 8.4.5 Seek nominations, select the recipient, and present a Xi State Achievement Award each Continue
year at the state convention. (Achievement Award Committee) Activity 8.4.6 Provide a folder with certificates for all chapters for pick up after Awards Ceremony each year. Continue
(Awards Committee)
Activity 8.4.7 Publish chapter accomplishments by April 15 each year by sending to the state 1st vice president a Continue
list by chapter of the awards each has received since April of the previous year. Submit only the list
of Chapter Excellence Awardees to Xi State News for publication in September of each year.
(Awards Committee, State Editor)
Activity 8.4.8 Revise Chapter Excellence Award Form to update points for deadlines and requirements Continue
(such as chapter rules updated in last three years) and send revised form immediately to state
president, webmaster and executive secretary. (Awards Committee)
Activity 8.4.9 Design and publish a rating rubric for chapter communications recognition and update each Continue
biennium. (Communications and Publicity Committee)
Activity 8.4.10 Provide yearly certificates for chapter communications award to be included in the Awards folder. Continue
(See 8.4.6) (Communications and Publicity Committee)
Objective 8.5. To assure continuing state organizational effectiveness and proactive leadership Results
Activity 8.5.1 Implement meetings of the state executive committee (officers), and related personnel Continue
in odd-numbered years prior to the Xi State Leadership Conference for State Committee
Planning, and more often, as needed, for the purpose of team building, planning and
goal setting. (State President)
Activity 8.5.2. Assign chapters to state officers and related personnel to schedule a visit for the purpose Continue
of providing information and opportunities, addressing questions and concerns, and providing
encouragement to members and chapter leaders. (State Officers and related personnel) .
9. Review/Update of Action Plan
Objective 9.1 To provide for the review and update of the State Action Plan by the Xi State Executive Board Results
Activity 9.1.1 Provide each board member a copy of the current plan. (State President, Executive Secretary, Planning Committee) Continue
Activity 9.1.2 Review all objectives and activities of the action plan at Planning Committee meetings. Continue
Determine status of each and need for additions. (Planning Committee, State President)
Activity 9.1.3 Post the updated action plan on the state website. (Planning Chairman, State Webmaster, State President) Continue
Activity 9.1.4 Email a copy of the updated State Strategic Action Plan to the state Executive Board, related personnel, Continue
state committee chairs, and area directors. Reactions and suggestions for future modifications should
be submitted to the Planning Committee chair. (Executive Secretary, State President, Planning Committee}
Activity 9.1.5 Encourage state committees to develop their own goals (in addition to addressing SAP Continue
Objectives & state president charges) and submit to the Planning Committee for inclusion in the
Strategic Action Plan by October 15th of the beginning of the State President’s biennium.
(Planning Committee, state committee chairs)
Activity 9.1.6 Encourage chapters to develop and/or revise chapter level Strategic Action Plans and submit to the Revised
Planning Committee chair by November 1st of even numbered years. Supply Awards Committee with list of chapters who submitted Chapter Level Strategic Action Plans (Planning Committee)
Activity 9.1.7 Contact state officers, related personnel and state committee chairs periodically as to their progress Continue
toward their Strategic Action Plan responsibilities. (Planning Committee)
Appendix (any activity that has been accomplished or is no longer needed)
3.9.3 Continue state convention creative fund-raising methods for World Fellowships. (Educational Excellence Committee)
8.5.3 The Immediate Past State President shall be the chair of the chapter ambassadors (past state presidents and key
Society members) during the biennium immediately following her presidency, for the purpose of organizing efforts
to strengthen at-risk chapters. (Immediate Past State President, State President)
3.7.2-5 Investigate the possibility of a Xi State-sponsored presentation about the Imagination Library with the Books from Birth endeavor as a model for the 2016 international convention.
Objective 6.1 2016 International Convention
8.2.8 Advertise, take orders for, and prepare bound copies (in red with gold lettering as are previously bound editions) of Xi State News every four years, presenting complimentary copies to the two state presidents of those biennia, the Archives, and the state editor. Explore the possibility of moving this to an electronic format. (State Editor)
Revised: May 2017
The Delta Kappa Gamma Society International
2017--2019 Biennium
PURPOSES:
- To unite women educators of the world in a genuine spiritual fellowship.
- To honor women who have given or who evidence a potential for distinctive service in any field of education.
- To advance the professional interest and position of women in education.
- To initiate, endorse and support desirable legislation or other suitable endeavors in the interests of education and of women educators.
- To endow scholarships to aid outstanding women educators in pursuing graduate study and to grant fellowships to women educators from other countries.
- To stimulate the personal and professional growth of members and to encourage their participation in appropriate programs of action.
- To inform the members of current economic, social, political and educational issues so that they may participate effectively in a world society.
MISSION STATEMENT:
The Delta Kappa Gamma Society International promotes professional and personal growth of women educators and excellence in education.
OVERVIEW:
In response to a need to update the state organization’s Strategic Plan, first developed in the 1990’s, State President Elaine Warwick proposed, in 2006, an ad hoc Planning Committee whose charge it would be to 1) to seek input from across the state into the updating of the 1990’s strategic plan or a new plan; 2) to incorporate state committee charges and goals into the plan as well as suggestions from members; 3) to serve as an oversight committee responsible with following, from biennium to biennium, the action plan to assure its implementation; and 4) to suggest additional actions/activities that would benefit the growth and vitality of the Xi State Organization. The ad hoc Strategic Planning Committee and its charges were approved by the 2005-2007 State Executive Board. In 2007, State President Nancy Davis named a past state president, three past/current chapter presidents, and the state Executive Secretary to the committee; the committee chose its own chairman. In June 2009, the Strategic Action Plan was approved by the Executive Board and members in state convention, and the Planning Committee was approved as a state standing committee with members serving rotating terms. In the 2011-2013 biennium, the Planning Committee revised the state plan to accommodate the new state committee structure that was approved at the 2012 state convention. The Planning Committee revised the plan during the 2013-2015 biennium to accommodate the major revision of the Xi State By-Laws and Xi State Rules approved at the 2014 Xi State Convention. The Planning Committee will continue to report progress to the Xi State Executive Board for approval.
PLANNING PROCESS:
The Strategic Plan of The Delta Kappa Gamma Society International, Xi State Organization, provides for a continuous review and updating of identified action programs that implement the seven purposes and the mission of the Society. The status of the major areas of focus, objectives and activities are to be reviewed regularly at meetings of the Planning Committee. All areas will be reviewed and the activities will be determined to be Accomplished/Established Practice, New, Continue, In Progress, Renewed, and/or Revised. Once an activity is determined to be accomplished or has become an established practice, it is moved to the appendix section of the Strategic Plan. Activities will be rated in the following way:
· New When an objective or activity is first added
· Continue Activities that have been implemented and are continuing
· In Progress Activities that have been initiated but are not fully implemented
· Renewed Activities that may not have been addressed recently and/or require more emphasis
· Revised Activities that are continuing but have been changed in some way
Any activity that has been accomplished and is no longer needed will be placed in the appendix.
The plan is divided into major areas of focus, objectives, and activities. Suggested personnel and committees responsible are listed in the order of responsibility. Chapters are encouraged to develop their own action plans.
AREAS OF FOCUS:
1. Membership
Objective 1.1 To increase retention of members each biennium
Results
Activity 1.1.1 Encourage chapters to honor 10, 20, 30, and 40-year members with recognition at the chapter level.
(Membership Committee, State President)
Activity 1.1.2 Honor long-term members (50, 55, 60 years) each year with written recognition from the state president, and
encourage chapters to present service pins. (State President)
Activity 1.1.3 Recognize effective chapter programs that strengthen member participation in the Society by
presentations at state conventions. (Educational Excellence Committee)
Activity 1.1.4 Formulate specific guidelines to assess and respond to at-risk chapters and distribute them to Revised
Area Directors. (Chapter Strengthening Committee, Membership Committee, State President)
Activity 1.1.5 Use the Chapter Strengthening Committee by involving them in the strengthening of at-risk
chapters in their geographic areas. (Area Directors, State President, Chapter Strengthening Committee)
Activity 1.1.6 Encourage more team-building activities in chapters, at least one per meeting
(Membership Committee)
Objective 1.2 To encourage growth of chapter membership
Results
Activity 1.2.1 Recognize publicly the chapters that have increased membership each year.
(Membership Committee)
Activity 1.2.2 Encourage chapters to maintain a list of dropped member contact information in order Renewed
to encourage reinstatement through personal contact at least once a biennium.
(Membership Committee, State President)
Activity 1.2.3 Encourage chapters to emphasize diversity in member selection. (Membership Committee)
Activity 1.2.4 Suggest elements of an effective orientation for prospective members and encourage
chapters to plan and implement such sessions. (Membership Committee)
Activity 1.2.5 Use results of Successful Chapter Practices Survey to prepare a list of successful recruiting
practices, and encourage all chapters to use these practices. (Membership Committee, State President, Chapter Strengthening Committee)
Activity 1.2.6 Use results of Successful Chapter Practices Survey to prepare a list of successful retention
practices of new, current professionally active, and retired members, and encourage all chapters
to use these practices. (Membership Committee, State President, Chapter Strengthening Committee)
Activity 1.2.7 Use results of Successful Chapter Practices Survey to prepare a list of successful strategies
to keep members active in chapter activities, and encourage all chapters to use these practices.
(Membership Committee, State President, Chapter Strengthening Committee)
Activity 1.2.8 Survey chapters once each biennium to assess needs and successes. Revised
(Membership Committee)
Activity 1.2.9 Develop and maintain a coaching sheet to help chapters and members respond to queries
from nonmembers about the Society. (Membership Committee)
Activity 1.2.10 Encourage chapters to assign each new member to a “seasoned” member as mentor, one who
will take new member to local, area, and state meetings. (Membership Committee)
Leadership Development:
Objective 2.1 To provide leadership-training opportunities for members Results
Activity 2.1.1 Plan and implement an annual Leadership Management Seminar, rotating the location of the
seminar among the three grand divisions of the state. (Leadership Development Committee)
Activity 2.1.2 Annually review and update the Leadership Management Seminar application and reference.
(Leadership Development Committee)
Activity 2.1.3 Annually review and update the selection rubric for ranking Leadership Management Seminar
Applications. (Leadership Development Committee)
Activity 2.1.4 Plan and implement a biennial Advanced Leadership Management Seminar, separate from
the state convention. (Leadership Development Committee)
Activity 2.1.5 Encourage wide participation in all leadership seminars by placing all updated forms in
the Xi State News, on the state organization website, and in the state president’s newsletter. (Leadership Development Committee, Webmaster, State Editor, State President))
Activity 2.1.6 Enlist area directors and chapter presidents’ assistance in advertising seminars and in
encouraging member participation. (Leadership Development Committee, Area Directors, State President)
Activity 2.1.7 Plan and implement an annual state convention that is a positive and enjoyable experience which
will attract first-time and returning attendees, posting advertisements, registration forms,
etc., in the Xi State News and on the state organization website. (Convention Steering Committee,
Educational Excellence Committee, 1st Vice President, 2nd Vice President, State President, Webmaster, State
Editor))
Activity 2.1.8 Conduct an informal meeting of chapter presidents’ each year to offer encouragement, support,
and networking. (Area Directors)
Activity 2.1.9 Encourage more applications by having Leadership Committee members visit as many chapters as possible to present
the seminar information and give out application forms, as well as using social media to promote leadership training. (Leadership Development Committee).
Objective 2.2. To conduct biennial conferences for state planning and chapter officer training Results
Activity 2.2.1 Plan and implement a Planning Conference for State Committees in the fall of each
odd-numbered year. (State President, Recording Secretary, Executive Secretary)
Activity 2.2.2 Plan and implement a Seminar for New Chapter Officers in the spring of even-numbered
years. (State President, Recording Secretary, Executive Secretary, 1st Vice President, Treasurer and others as required)
Activity 2.2.3 Provide more opportunities for team building at the state level through activities during
planning sessions, training, convention. (Leadership Development Committee, State President)
Activity 2.2.4 Develop team-building activity list and submit to website, Xi State News for chapter reference.
(Leadership Development Committee, State President, State Webmaster, State Editor)
Objective 2.3. To encourage leadership at the state and international levels Results
Activity 2.3.1 Use guidelines in Xi State Bylaws and Xi State Rules to select a slate of officer nominees for
each state biennium. (Nominations Committee)
Activity 2.3.2 Use guidelines in Xi State Bylaws and Xi State Rules to select a slate of committee members
for Finance, Nominations, and Personnel Committees; and Vision Foundation Board Members
for those whose term has expired. (Nominations Committee)
Activity 2.3.3 Encourage all members to seek elected leadership positions by posting updated applications
on Xi State Website and in the April edition of Xi State News, submitting ads and reminders
in the President’s letter to chapter presidents and the Xi State News, and posting beginning and
ending dates for accepting nominations on website “Calendar of Events.” (Nominations Committee,
State President, State Webmaster, State Editor)
Activity 2.3.4 Plan and implement an installation service at the state convention in odd-numbered years.
(Nominations Committee)
Activity 2.3.5 Seek state support for recommendation of Xi State members to serve in elected positions
at the International level. (State President, Area Directors, Nominations Committee)
Activity 2.3.6 Encourage chapter presidents to discuss the work of state committees as part of orientation and
refer those interested in serving at the state level to area directors and/or the state president. The
state president will assign at least one new member to each committee as possible. (State President,
Area Directors)
Activity 2.3.7 Contact and visit chapters within committee members’ area to explain nominations
requirements and to personally encourage nominations. Have applications available,
posted online, as well as using social media and technology.
(Nominations Committee, State Webmaster, State Editor)
Objective 2.4. To maintain quality state services through related personnel and appointed officers Results
Activity 2.4.1 Review and refine job descriptions, evaluations, contracts, and applications for all paid
personnel. (Personnel Committee)
Activity 2.4.2 Provide adequate compensation for all paid personnel. (Personnel, Finance Committees)
Activity 2.4.3 Provide an equitable arrangement for use of equipment by paid personnel.
(Personnel Committee, Finance Committee)
Activity 2.4.4 Develop necessary documents and compensation for positions in training for paid positions,
beginning with a treasurer-in-training. (Personnel Committee, Finance Committee)
Activity 2.4.5 Advertise for positions in training as paid personnel reach the end of their service contracts
and recommend to the Executive Board a person to fill the position. (Personnel Committee, State
Webmaster, State Editor)
3. Society Impact on Education
Objective 3.1 To support Early-Career Educators
Activity 3.1.1 Communicate through Society publications, appropriate state organization committee chairs
and on the Xi State website about the focus on early-career educators, and provide
recognition of chapters for their support of such educators. (Educational Excellence Committee,
Communications and Publicity Committee, State Webmaster, State Editor)
Activity 3.1.1 Encourage individual chapters to support early-career educators through projects such as
grants-in-aid, educator baskets, notes of encouragement, classroom assistance, etc.
(Educational Excellence Committee, Area Directors)
Objective 3.2 To encourage programs and activities that focus on educational excellence
Activity 3.2.1 Inform members about the Educational Excellence Committee, its role, goals, objectives,
and proposed activities. (Educational Excellence Committee)
Activity 3.2.2 Promote personal growth at Society conferences and conventions. (Educational Excellence Committee)
Activity 3.2.3 Provide information and strategies to encourage/enable members to become educational and
community leaders. (Leadership Development Committee, Educational Excellence Committee)
Objective 3.3 To educate members about policy and legislation important to education and educators Results
Activity 3.3.1 Establish effective means of helping members become more informed on educational hot topics. (Legislation Committee)
Activity 3.3.2 Educate members on talking to/contacting legislators/state board of education members.
(Legislation Committee)
Activity 3.3.3 Plan and implement a Forum/Legislative program and/or workshops related to the Forum/Legislative program for the state convention. (Legislation Committee)
Activity 3.3.4 Disseminate information related to the U.S. Forum topic. (Legislation Committee)
Activity 3.3.5 Receive and share information related to National Legislative Seminars with state Executive
Board members, state committee chairs, and area directors. (Executive Secretary)
Activity 3.3.6 Distribute national legislative news from U.S. Forum Steering Committee to state Executive
Board members, state committee chairs, and area directors. (Executive Secretary)
Activity 3.3.7 Work with chapters to present an open forum sponsored by the Society, for a community to
discuss and become more aware of educational issues. (Legislation Committee)
Objective 3.4 To increase the profile and impact of Delta Kappa Gamma in the community, state, and nation
Results by influencing educational policy decision makers and practices.
Activity 3.4.1 Develop a legislative agenda that focuses on current pressing educational needs in Revised Tennessee and promote that agenda with all legislators. (Legislation Committee)
Activity 3.4.2 Implement an annual Legislative Symposium/Day on the Hill for lobbying for education.
(Legislation Committee)
Objective 3.5 To encourage programs and activities that stimulate personal and professional pride
Activity 3.5.1 Promote awareness of and enthusiasm for prominent issues in education today. (Legislation Committee)
Activity 3.5.2 Encourage educational professionalism among members of the Society.
(Educational Excellence Committee)
Activity 3.5.3 Endorse mentoring programs that encourage new teachers, as well as new Society members,
to remain in the teaching field. (Educational Excellence)
Activity 3.5.4 Study feasibility of establishing a mentoring program for college/university education Renewed
majors; develop a pilot program on a Tennessee campus. (Educational Excellence)
Activity 3.5.5 Encourage members/committees to present workshops at state convention. (1st Vice President) Continue
Activity 3.5.6 Plan professionally relevant convention programs, select convention workshops that Continue
provide the best professional and personal growth for members, and offer Continuing Education
Units for those participating/attending the workshops. (1st Vice President)
Activity 3.5.7 Use the current certificate or design one for Xi State Convention attendance that is suitable Continue
for presentation by members to their educational systems for in-service credit. (1st Vice President)
Activity 3.5.8 Place on the state website a list of successful chapter program topics. (Educational Excellence Committee, Continue
State Webmaster)
Activity 3.5.9 Create more awareness of the benefits of the Tennessee Electronic Library. (State Projects Committee) Continue
Activity 3.5.10 Annually update scholarship application forms and submit needed changes to state documents Continue
to stay current with International policies regarding scholarships. (Scholarship Committee)
Activity 3.5.11 Create a list of ideas, based on successful chapter literacy, of how chapters can be Continue
involved in literacy efforts. Investigate adult literacy programs to include on list. Submit to
webmaster, editor, executive secretary and state president for distribution. (State Projects Committee)
Activity 3.5.12 Develop strategies to enable chapters to stimulate members’ pride. (Educational Excellence Committee) Continue
Activity 3.5.13 Develop elevator speeches, slogans, and positive rubrics to stimulate members’ professional pride. Continue
(Educational Excellence Committee)
Activity 3.5.14 Encourage members to join other professional organizations, especially in their fields of expertise. Continue
(Educational Excellence Committee)
Objective 3.6 To provide programs and activities that stimulate personal and professional pride Results
Activity 3.6.1 Encourage chapters to make annual donations to the International Emergency Fund. Continue (Educational Excellence Committee)
Activity 3.6.2 Offer a Creative Arts Retreat each biennium. (Arts & Personal Enrichment Committee) Continue
Activity 3.6.3 Offer a Xi State-sponsored bus or train to Society conferences and conventions, when feasible. Continue
(Corresponding Secretary)
Activity 3.6.4 Survey, compile and distribute a list of members and their area of expertise to speak at Continue chapter meetings and to present at state convention. (Educational Excellence Committee)
Activity 3.6.5 Compile a list of members willing to play a musical instrument or sing and use this list Continue
to involve more people at state conventions. (Educational Excellence Committee)
Activity 3.6.6 Encourage the inclusion of demonstrations and/or performances at the state convention by Continue
members/chapters. Provide a list of chapters that participated in the display the previous year
to the Awards Committee for recognition in the Chapter Excellence Award the following year.
(Arts & Personal Enrichment Committee)
Activity 3.6.7 Plan and implement a biennial fun trip for state members (state, area, grand divisions) of one Renewed
day to a weekend. (Arts and Personal Enrichment Committee)
Activity 3.6.8 Investigate how an International Speaker is used in the Society and report either on website, Continue
Xi State News, and/or president’s letter on how chapters, area or state can request a speaker. (Educational Excellence, State Webmaster, State Editor)
Activity 3.6.9 Provide, when possible, literacy workshops to members and non-members, sponsored by the Society, Continue
with a registration fee for non-members and continuing education credit for all
participants. Market the workshops in appropriate school systems/venues. (State Projects Committee)
Activity 3.6.10Plan and implement a college-level training session for future teachers, sponsored by Continue
the Society, at one or more Tennessee institutes of higher learning.
(Educational Excellence)
Activity 3.6.11Conduct technology workshops in journalistic editing and newspaper/website design and content Revised for members, during New Officer Training in each of the grand divisions each biennium. (Communications and Publicity Committee, Webmaster, State Editor, State President)
Objective 3.7 To increase the profile of Delta Kappa Gamma in Xi State through state projects. Results
3.7.1. Children’s International Education Centers
Activity 3.7.1-1 Promote general awareness and use of CIEC to all members, educators, and the general Continue
community. (State Projects Committee)
Activity3.7.1-2 Strengthen relationships between 1) CIEC Committee members and contacts at CIEC libraries, Continue
and 2) chapter members and CIEC centers near them. (State Projects Committee)
Activity 3.7.1-3 Encourage chapter members to become more involved in CIEC centers in ways other than Continue
monetary donations. (State Projects Committee) .
Activity 3.7.1-4.Explore possibility of roaming centers versus stationary centers. (State Projects Committee) Continue
Activity 3.7.1-5 Encourage areas of the state where centers are not located to investigate the possibility of Continue establishing centers. (State Projects Committee)
3.7.2. Books from Birth/Literacy Programs
Activity 3.7.2-1 Encourage chapter participation in the Governor’s Books from Birth Program and Imagination Library Revised (State Projects Committee, Area Directors, State President)
Activity 3.7.2-2 Post on the Xi State website information about chapter participation in registering Revised
children or fundraising for Governor’s Books from Birth Program and Imagination Library. (State Projects Committee, State Webmaster)
Activity 3.7.2-3 Promote chapter involvement in signing up children to receive free books from the Continue
Imagination Library/Governor’s Books from Birth Program (State Projects Committee)
Activity 3.7.2-4 Encourage chapters to involve high school students in the League of Extraordinary Teens Project Revised
associated with the Governor’s Books from Birth Program. (State Projects Committee)
Activity 3.7.2-5 Promote the collection of books for a Tennessee elementary school as part of the state’s Continue
literacy project. (State Projects Committee)
Activity 3.7.2.-6 Share literacy ideas for programs at the chapter level during New Officer Training for 1st vice Continue presidents/program chairs. (State Projects Committee)
3.7.3. High School Essay Contest
Activity 3.7.3.1 Offer an annual High School Essay Contest to all schools and encourage all chapters to Continue
support the contest through distribution of the contest topics, rules, and forms to high schools
in their counties. (State Projects Committee)
Activity 3.7.3.2 Advertise/communicate annual topic and deadline so that winners’ names can be included Continue
in the state convention program book. (State Projects Committee, 1st Vice-President)
Objective 3.8 To participate in international programs and projects in order to promote global understanding Results
Activity 3.8.1 Provide information to chapters about the Schools for Africa Project on the Xi State website, Continue
in appropriate publications, and at the state convention; publicize Xi State contributions to the project. (Educational Excellence Committee, State President, State Webmaster, State Editor)
Activity 3.8.2 Encourage chapters/members to continue contributions to World Fellowship by submitting Continue ideas for “painless” and fun ways to donate at each meeting. (Educational Excellence Committee)
Activity 3.8.3 Designate an Educational Excellence Committee member each biennium to be the state’s Continue United Nations liaison. (State President)
Activity 3.8.4 Learn more about the Society’s International Projects and submit an article(s) on the projects Continue
for the Xi State News. (Educational Excellence Committee, State Editor)
Activity 3.8.5 Inform chapters that World Fellowship recipients may be adopted by contacting International. Continue
(Educational Excellence Committee)
Activity 3.8.6 Inform members of services provided by the International Speaker’s Fund Program and encourage Continue
financial support of this program. (Educational Excellence Committee)
4. Finance
Objective 4.1 To fund state organization business and services and maintain records of property Results
Activity 4.1.1 Recommend two-year budgets and budget amendments that fund the business of the Revised
state organization and reflect responsible spending. (Finance Committee, Treasurer, State President)
Activity 4.1.2 Examine any requests for change in funding. (Finance Committee, Treasurer) Continue
Activity 4.1.3 Maintain an accurate inventory of state organization equipment and state convention materials Continue
and have Executive Secretary place an inventory copy in her files for reference. (Finance Committee,
Executive Secretary)
Objective 4.2 To increase non-dues revenue Results
Activity 4.2.1 Investigate the feasibility of establishing a state store as a means of non-dues revenue and to In Progress
provide members with a place to purchase gifts, favors, etc., with proceeds going to Xi State.
(Finance Committee)
Activity 4.2.2 Increase chapter participation in the annual Silent Auction until 100% participation is reached. Continue
(Special Events Committee)
Activity 4.2.3 Contact all chapters that did not participate in the previous year’s Silent Auction and Continue
encourage either their participation or a minimum $25 donation to Leadership Development
funds to support state leadership opportunities. (Special Events Committee)
Activity 4.2.4 Implement auction procedures for fair and equal bidding/winning opportunities and Continue
communicate these Silent Auction changes to chapter presidents. (Special Events Committee)
Activity 4.2.5 Provide yearly certificates to be included in the awards folder for chapters participating in the Continue
Silent Auction and provide a list of chapters that participate in the previous year’s auction to
the Awards Committee for recognition for Chapter Excellence Award the following year. (See 8.4.6) (Special Events Committee, Awards Committee)
Activity 4.2.6 Make the Silent Auction and Special Events Committee members more visible at the state Continue
convention. (Special Events Committee)
Activity 4.2.7 Encourage the sale of iris notepaper at all state and chapter functions. (Special Events Committee) Continue
Activity 4.2.8 Investigate other iris-themed items that might be sold at the state and chapter levels, or perhaps In Progress
in a newly organized state store. (Special Events Committee)
Activity 4.2.9 Work with Xi State Webmaster for criteria to list DKG items to sell by chapters on the website. Continue
(Finance Committee, State Webmaster)
Objective 4.3 To increase budget line items as requested and as revenue allows Results
Activity 4.3.1 Solicit additional funds for scholarships. (Scholarships Committee, Finance Committee) Continue
Activity 4.3.2 Increase allowance for elected officers and related personnel to attend international Continue conferences/conventions by 10% as the budget allows. (Finance Committee)
Activity 4.3.3 Track actual state committee expenses for previous two biennia and adjust accordingly. Continue
(Finance Committee, State Treasurer)
Activity 4.3.4 Set mileage allowance for each budgetary year at 10 cents less than current state government Continue
allowance. (Finance Committee)
Activity 4.3.5 Consider increasing the amount allotted for executive board meeting for an Executive Continue
Committee planning session after Xi State or before Regional or International. (Finance Committee)
Objective 4.4 To assess and project Society Funds Results
Activity 4.4.1 Review the state dues structure and membership projections to ensure that the Continue
State Organization can fulfill its fiscal obligations, adequately compensate its personnel, and
cover other operating costs (Finance Committee, State President, State Treasurer)
Objective 4.5 To reduce mailing costs Results
Activity 4.5.1 Continue to send all committee communications with chapters through the state president’s Continue
monthly letter to chapter presidents. (State President, Executive Secretary)
Activity 4.5.2 Send all appropriate Executive Board materials by email. (State President, Executive Secretary) Continue
5. Expansion
Objective 5.1 To increase accessibility of the Society to all Xi State members and TN women educators Results
Activity 5.1.1 Collaborate with chapters that have a potential for expansion. (Expansion Committee) Continue
Activity 5.1.2 Increase chapter understanding of expansion needs through emails, chapter visits, etc. Continue
(Expansion Committee, Area Directors)
Activity 5.1.3 Identify geographic areas where chapters do not exist and work to establish new chapters Continue
in those areas. (Expansion Committee, Membership Committee, Area Directors, Chapter Strengthening Committee)
Activity 5.1.4 Investigate re-establishing chapters that have dissolved. (Expansion Committee) Continue
6. Marketing
Add to appendix
Objective 6.1. To market the state organization and Society to members and non-members Results
Activity 6.1.1 Produce and show a DVD of state activities at each state convention and make the Continue
presentation available to chapters for use with members, orientation, and external
audiences. (Communications and Publicity Committee)
Activity 6.1.2 Submit articles announcing Xi State High School Essay Contest winners to the recipients’ Continue
hometown newspapers, giving the local chapter and Xi State recognition for this. (State Projects Committee)
Activity 6.1.3 Encourage chapters who participate in the High School Essay Contest to recognize winners Continue
at the local level, perhaps with a monetary award and/or certificates of recognition. (State Projects Committee)
Activity 6.1.4 Publish an excerpt of the winning essay and the winner’s picture in Xi State News. The winner’s essay, Continue picture, and brief biography will be placed on the Xi State Website. (State Projects Committee, State Editor, State Webmaster)
Activity 6.1.5 Develop a website section that graphically and visually highlights opportunities for members Continue
and non-members. (State Webmaster, State President)
Activity 6.1.6 Develop and market a brochure for literacy workshops when offered by the state organization. Continue
(State Projects Committee, State Webmaster, State Editor, State President)
7. Communications
Objective 7.1 To improve intra-chapter communications Results
Activity 7.1.1 Encourage and assist chapters with publication of chapter newsletters, in electronic or Continue
print format. (Communications and Publicity Committee, State Editor, State Webmaster) .
Activity 7.1.2 Establish improvement/excellence guidelines for chapter newsletters and communicate these Continue
to chapters. (Communications and Publicity Committee)
Activity 7.1.3 Supply Awards Committee with list of chapters and awards earned. (Communications and Publicity Committee) Continue Activity 7.1.4 Evaluate chapter newsletters using established guidelines and award chapters accordingly. Continue
(Communications and Publicity Committee)
Activity 7.1.5 Review and modify Communications Award form as needed to be more user friendly regarding Continue
dates and submission requirements. (Communications and Publicity Committee)
Activity 7.1.6 Challenge chapters to create and regularly update chapter websites. (Communications and Publicity Committee)Continue
Activity 7.1.7 Encourage chapters to create technology committees to maintain websites. (Communications & Revised Publicity Committee, State Webmaster)
Objective 7.2. To improve communication and accountability among state committees, chapters, members and Results
state leadership
Activity 7.2.1 Assist members in understanding the workings of the state organization by having regular Continue
columns in the Xi State News and/or on the state organization website that explain and/or answer questions concerning state activity in particular areas of responsibility. (State Executive Board and all committees)
Activity 7.2.2 Submit committee and other state organization information for inclusion in state president’s Continue
letter to chapter presidents and submit items on committee and state organization activities
and events to the Xi State News and the state website. (All committees, Area Directors, officers,
related personnel)
Activity 7.2.3 Include in each issue of Xi State News and on the website a column that answers questions Continue
pertaining to membership and chapter practices. (Immediate Past State President)
Activity 7.2.4 Respond quickly to questions and requests for assistance from chapter presidents, chairmen, Continue
or other members. (All committees, officers, related personnel) Activity 7.2.5 Send timely reports as needed, and maintain up-to-date records, reports, and files. Continue
(All committees, officers, related personnel)
Activity 7.2.6 Conduct state business in an efficient and cost-saving manner using electronic technology. Continue (Communications and Publicity Committee, Officers, Executive Secretary, Committee Chairmen as needed)
Activity 7.2.7 Set up a distribution list of all chapter presidents’ emails and send notification of upcoming Revised
events and business. (Executive Secretary, President), Since this is part of the job of the Executive Secretary, the Communications and Publicity Committee does not believe it needs to be listed on this any longer.
Activity 7.2.8 Establish and monitor a web-based discussion group for millennial members Renewed & Revised
and invite all such members in the state to participate. (Membership Committee State President)
Activity 7.2.9 Set expectations for state officers to contact chapters prior to visiting the chapter to address Continue
concerns of the chapter as part of the purpose of the visit. (State Officers)
Activity 7.2.10 Encourage members to use the state website to their advantage by the state’s publicizing Continue
web content in newsletter, and through the state president’s newsletter to chapter presidents.
(Area Directors, State President, Editor, Webmaster)
Activity 7.2.11 Make most, if not all, state forms interactive and place on website for easy access. (State Committee Continue
Chairs, State Webmaster)
Activity 7.2.12 Provide area directors with copies of handbooks/resources distributed to state committees as well as copies of handbooks/resources provided to chapter presidents, both to facilitate their work as liaison to Revised
chapters and to pass on to future area directors. (Area Directors, State President)
8. Organizational Effectiveness
Objective 8.1 To evaluate effectiveness of the state organization Results
Activity 8.1.1 Review state organization committee structure and present a report/recommendation yearly Continue
to the Xi State Convention (Planning Committee)
Activity 8.1.2 Present possible solutions for state organization concerns and direct them to appropriate Continue
committees/leaders for action. (Planning Committee)
Activity 8.1.3 Obtain chapter input for state strategic planning. (Area Directors, Planning Committee, Chapter Presidents) Continue
Activity 8.1.4 Request/recommend changes as needed in the appropriate state governing documents. Continue
(State President, Parliamentarian, By-Laws and Rules Committee, members)
Activity 8.1.5 Use the results of Successful Chapter Practices Survey in strategic planning for Xi State. Continue
(Membership Committee, Educational Excellence, Planning Committee)
Activity 8.1.6 Work more closely with Chapter Coordinating Councils and encourage the creation of Continue
councils in areas that would benefit from such councils. (Area Directors)
Activity 8.1.7 Publish state committee responsibilities on the website Revised (State Editor, State Webmaster)
Activity 8.1.8 Create greater continuity between biennia by having outgoing state committee chairs Continue
bring all committee materials to the state convention, and make time to meet with new
chair to pass materials and information if possible. (State Committee Chairs, State President)
Activity 8.1.9 Create an informational page defining responsibilities of each state committee and submit it to the Renewed state editor every even numbered year for inclusion in the November Xi State News (if possible) and to the
state webmaster to post on the state website. (Executive Secretary, State Editor, State Webmaster)
Objective 8.2. To preserve the rich history of the state organization for future research and effectiveness Results
Activity 8.2.1 Prepare and issue a biennial update to the state organization history. (Historical Preservation Committee) Continue
Activity 8.2.2 Encourage chapters to record their chapter history, keep it updated every two years, and send a Revised
copy of their history and all updates to the Historic Preservation Committee for filing. (Historical Preservation Committee)
Activity 8.2.3 Establish and publish written guidelines for what is to be preserved and what is to be disposed of, Revised
and by what method for both state and chapter archives. Update every four years and post on website
(Historical Preservation Committee, State Webmaster)
Activity 8.2.4 Investigate the stability of present archived materials. (Historical Preservation Committee) Continue
Activity 8.2.5 Preserve materials by category, adding new materials as necessary. Continue (Historical Preservation Committee)
Activity 8.2.6 Maintain an updated inventory list of archival materials stored in Nashville as well as those Continue
stored elsewhere. A copy of the archived materials list and paraphernalia should be kept in the
archives files as well as the President’s and Executive Secretary’s files. (Historical Preservation Committee,
State President, Executive Secretary)
Activity 8.2.7 Locate Xi State Founders’ graves and place a marker on the grave of each founder. Continue
(Educational Excellence, Historical Preservation Committee)
Activity 8.2.8 Investigate options for periodically creating and storing backup electronic copies of Xi State News for New . archival purposes. (State Editor, State Webmaster, Historical Preservation Committee)
Activity 8.2.9 Continue to make Xi State Archives more accessible and usable to members by moving toward Continue
archiving future and, perhaps, current materials in electronic format.
(Historical Preservation Committee)
Objective 8.3. To maintain updated chapter and state documents Results
Activity 8.3.1 Encourage chapters to update chapter rules every three (3) years and submit for Continue
evaluation. (By-Laws and Rules Committee) Activity 8.3.2 Complete and maintain an updated list of chapters with dates Chapter Rules are due to be Continue
revised and submitted for evaluation. (By-Laws and Rules Committee)
Activity 8.3.3 Review one-third of chapters’ rules each year to determine if chapters are in compliance with Continue
International and state documents, and notify chapters of areas needing compliance. (By-Laws
and Rules Committee)
Activity 8.3.4 Update Xi State Bylaws and Xi State Rules annually, as needed. Propose changes and review Continue
submitted amendments to make sure they are in compliance with the Constitution and
International Standing Rules. (By-Laws and Rules Committee, Parliamentarian)
Activity 8.3.5 Encourage chapters needing help in writing/revising Chapter Rules to invite By-Laws and Continue
Rules Committee members to meet with them. (By-Laws and Rules Committee)
Objective 8.4. To encourage and recognize excellence Results
Activity 8.4.1 Advertise points and requirements for and present the Chapter Excellence Award at the state Continue
convention to qualifying chapters. (Awards Committee)
Activity 8.4.2 Evaluate chapter yearbooks annually and submit evaluations to Awards Committee by deadline Continue
for inclusion in Chapter Excellence Award and Xi State Convention Program Book. (1st Vice President, Awards Committee)
Activity 8.4.3 Recognize chapter excellence at the state convention. Submit a list of chapters and awards earned Continue
to the Awards Committee for documentation on the Chapter Excellence Award. (Awards Committee,
Communications and Publicity Committee, 1st Vice-President, Legislative Committee, Membership Committee,
State Treasurer, By-Laws and Rules Committee, Planning Committee, Special Events Committee, Educational Excellence, State Projects)
Activity 8.4.4 Present the Order of the Rose award annually to selected nominated members at the Continue
state convention. (Awards Committee)
Activity 8.4.5 Seek nominations, select the recipient, and present a Xi State Achievement Award each Continue
year at the state convention. (Achievement Award Committee) Activity 8.4.6 Provide a folder with certificates for all chapters for pick up after Awards Ceremony each year. Continue
(Awards Committee)
Activity 8.4.7 Publish chapter accomplishments by April 15 each year by sending to the state 1st vice president a Continue
list by chapter of the awards each has received since April of the previous year. Submit only the list
of Chapter Excellence Awardees to Xi State News for publication in September of each year.
(Awards Committee, State Editor)
Activity 8.4.8 Revise Chapter Excellence Award Form to update points for deadlines and requirements Continue
(such as chapter rules updated in last three years) and send revised form immediately to state
president, webmaster and executive secretary. (Awards Committee)
Activity 8.4.9 Design and publish a rating rubric for chapter communications recognition and update each Continue
biennium. (Communications and Publicity Committee)
Activity 8.4.10 Provide yearly certificates for chapter communications award to be included in the Awards folder. Continue
(See 8.4.6) (Communications and Publicity Committee)
Objective 8.5. To assure continuing state organizational effectiveness and proactive leadership Results
Activity 8.5.1 Implement meetings of the state executive committee (officers), and related personnel Continue
in odd-numbered years prior to the Xi State Leadership Conference for State Committee
Planning, and more often, as needed, for the purpose of team building, planning and
goal setting. (State President)
Activity 8.5.2. Assign chapters to state officers and related personnel to schedule a visit for the purpose Continue
of providing information and opportunities, addressing questions and concerns, and providing
encouragement to members and chapter leaders. (State Officers and related personnel) .
9. Review/Update of Action Plan
Objective 9.1 To provide for the review and update of the State Action Plan by the Xi State Executive Board Results
Activity 9.1.1 Provide each board member a copy of the current plan. (State President, Executive Secretary, Planning Committee) Continue
Activity 9.1.2 Review all objectives and activities of the action plan at Planning Committee meetings. Continue
Determine status of each and need for additions. (Planning Committee, State President)
Activity 9.1.3 Post the updated action plan on the state website. (Planning Chairman, State Webmaster, State President) Continue
Activity 9.1.4 Email a copy of the updated State Strategic Action Plan to the state Executive Board, related personnel, Continue
state committee chairs, and area directors. Reactions and suggestions for future modifications should
be submitted to the Planning Committee chair. (Executive Secretary, State President, Planning Committee}
Activity 9.1.5 Encourage state committees to develop their own goals (in addition to addressing SAP Continue
Objectives & state president charges) and submit to the Planning Committee for inclusion in the
Strategic Action Plan by October 15th of the beginning of the State President’s biennium.
(Planning Committee, state committee chairs)
Activity 9.1.6 Encourage chapters to develop and/or revise chapter level Strategic Action Plans and submit to the Revised
Planning Committee chair by November 1st of even numbered years. Supply Awards Committee with list of chapters who submitted Chapter Level Strategic Action Plans (Planning Committee)
Activity 9.1.7 Contact state officers, related personnel and state committee chairs periodically as to their progress Continue
toward their Strategic Action Plan responsibilities. (Planning Committee)
Appendix (any activity that has been accomplished or is no longer needed)
3.9.3 Continue state convention creative fund-raising methods for World Fellowships. (Educational Excellence Committee)
8.5.3 The Immediate Past State President shall be the chair of the chapter ambassadors (past state presidents and key
Society members) during the biennium immediately following her presidency, for the purpose of organizing efforts
to strengthen at-risk chapters. (Immediate Past State President, State President)
3.7.2-5 Investigate the possibility of a Xi State-sponsored presentation about the Imagination Library with the Books from Birth endeavor as a model for the 2016 international convention.
Objective 6.1 2016 International Convention
8.2.8 Advertise, take orders for, and prepare bound copies (in red with gold lettering as are previously bound editions) of Xi State News every four years, presenting complimentary copies to the two state presidents of those biennia, the Archives, and the state editor. Explore the possibility of moving this to an electronic format. (State Editor)
Revised: May 2017